The ITF Seafarers' Trust Grant Application Form Guidelines
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Please read these guidelines before completing the application form.
WHO CAN APPLY?
- Any group, organisation, church, independent mission or trade union interested in welfare work for seafarers in any part of the world may apply
- It is not normal policy to make grants to individual seafarers or their dependants although the Trust has awarded humanitarian aid under exceptional circumstances
Your organisation must:
- Have a proven record of dealing with seafarers welfare
- Demonstrate a thorough knowledge of the facilities already in the port which can be accessed by seafarers
- Have a constitution or a set of rules defining the aims and operational procedures of your organisation
- Have a bank account in the name of the organisation
- Be able to demonstrate that your project is sustainable
- Be able to demonstrate that the project will benefit seafarers moral, physical and spiritual welfare irrespective of nationality, creed, race, language, sex or rank
HOW DO WE CHECK YOUR ELIGIBILITY?
- We will check that the objectives and daily operation of your organisation are in compliance with the Trust Deed
- We may ask for a copy of your constitution or set of rules describing the objectives of your organisation and how it is managed
- We will actively scrutinise your welfare work in order to ensure that you do not have a primarily commercial or profitable approach in your activities
WHAT TYPE OF GRANTS ARE AVAILABLE?
Typically, grants are available for:
Applications for the following are not likely to be supported:
- Training and education
- Capital costs (buildings, vehicles etc.)
- Feasibility studies
- Start-up projects
- Sports projects
Specific requirements apply to the following types of application:
- Maintenance of buildings and vehicles
- Wages and other personnel costs
- Retrospective funding for completed projects
- Deficits which have already been incurred
- Projects which promote particular religious beliefs
- Recurring costs
LAND AND BUILDINGS
- If applying for a seafarers’ centre, at least 50% of the anticipated visitors should be seafarers
- You must consider whether the seafarers needs could be better dealt with by provision of a port chaplain or welfare worker rather than a building
- If you already have a seafarers’ club, this is not in itself evidence of a continuing need for one
- If the property ceases to be a seafarer centre within 15 years (or other period agreed with the Trust) then the Grant must be repaid to the Trust pro rata
- If the centre is on leasehold land you must provide a guarantee from the landlord that the centre will be used as a seafarers’ centre for at least 15 years
- You must provide evidence that vehicles will be well used, properly maintained and insured
- The Trust will not pay to replace lost, damaged or stolen vehicles
- If applying for a replacement vehicle, the old vehicle must be at least 5 years old or have done at least 200,000km, (120,000 miles)
- Applicants must give due consideration to alternative transport options eg. a smaller van or larger bus may be more efficient in some circumstances than a fleet of minivans
Funds can be provided to get a good project off the ground. These need to meet the following criteria:
- Trust funding lasts for a limited period – typically 2 to 3 years
- The project must be financially self-sustaining after the Trust funding period finishes
- The project must be unique (pioneer project) or the project brings experience and benefit to other maritime welfare agencies
HOW MUCH CAN I APPLY FOR?
- You can apply for any amount from £500 upwards. The average size of grant is around £40,000. However the amount applied for must be realistic considering the size of your organisation and volume of the operation.
- The Trust will take into account your financial position when assessing the extent to which it can contribute to capital costs and/or cover ongoing running costs.
- We will assess your ability to manage the funds requested. To do this we may request further information from your head office, endorsing trade union or other appropriate third party.
- The greater the amount applied for, the more supporting documentation and checks are required.
- The Trust will normally only provide one grant towards the capital costs of a project. Applicants should ensure that the full costs are established before making an application
- Grants are made for specific items. There should be no unauthorised changes made to the allocation of funds
HOW LONG DOES THE PROCESS TAKE?
- Applications up to £75,000 require a minimum of two months but may take up to 6 months
- Applications over £75,000 require a minimum of 3 months but may take up to 12 months.
WHAT DO I HAVE TO DO?
- First complete this application form as carefully and completely as you can
- Be careful to ensure that we can clearly read your writing
- Answer all the questions – if you cannot then please explain why.
- Ensure that you send the form to your head office and obtain their support
- Discuss the application with your ITF affiliate and obtain their endorsement
- Consult with your port welfare committee or similar
- If you do not have the administrative ability to process a full application, contact the Trust itself for help
WHAT HAPPENS NEXT?
- A representative of the ITF affiliated Union may contact you to arrange a visit or discuss your application
- The Trust will contact you as soon as possible to inform you of the decision on your application
- If successful, we will send you a letter explaining the terms and conditions of the Grant and what you need to do next
- Your Head Office will be asked to sign the terms and conditions and return them to us with written acceptance of the offer and bank payment details
- If the grant is for more than £75,000 it may be paid in instalments, if so, you will then need to draw up a payment plan
WHO MAKES THE DECISION?
- Although the views of the ITF affiliate and other third parties may be taken into consideration, only the Trustees can make decisions on grants
- The Trust actively encourages the formation of port welfare committees or other demonstration of coordination between port users
- The Trust aims to benefit the maximum number of seafarers when assessing projects
- The Trust supports ship visiting as the primary method of promoting services to seafarers
- Current surveys on seafarers needs demonstrate that their priorities are communication and transport
- Further information on the Trust is available from ITF Seafarers’ Trust, 49-60 Borough Road, London SE1 1DR; tel + 44 207 403 2733; e-mail email@example.com, and on our website at www.itfglobal.org/trust