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Seafarers' Trust
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The ITF Seafarers' Trust Grant Application Form Guidelines

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Please read these guidelines before completing the application form.

WHO CAN APPLY?

  • Any group, organisation, church, independent mission or trade union interested in welfare work for seafarers in any part of the world may apply
  • It is not normal policy to make grants to individual seafarers or their dependants although the Trust has awarded humanitarian aid under exceptional circumstances

    Your organisation must:
  • Have a proven record of dealing with seafarers welfare
  • Demonstrate a thorough knowledge of the facilities already in the port which can be accessed by seafarers
  • Have a constitution or a set of rules defining the aims and operational procedures of your organisation
  • Have a bank account in the name of the organisation
  • Be able to demonstrate that your project is sustainable
  • Be able to demonstrate that the project will benefit seafarers moral, physical and spiritual welfare irrespective of nationality, creed, race, language, sex or rank

HOW DO WE CHECK YOUR ELIGIBILITY?

  • We will check that the objectives and daily operation of your organisation are in compliance with the Trust Deed
  • We may ask for a copy of your constitution or set of rules describing the objectives of your organisation and how it is managed
  • We will actively scrutinise your welfare work in order to ensure that you do not have a primarily commercial or profitable approach in your activities

WHAT TYPE OF GRANTS ARE AVAILABLE?

       Typically, grants are available for:

  • Training and education
  • Capital costs (buildings, vehicles etc.)
  • Feasibility studies
  • Start-up projects
  • Sports projects

       Applications for the following are not likely to be supported:

  • Maintenance of buildings and vehicles
  • Wages and other personnel costs
  • Retrospective funding for completed projects
  • Deficits which have already been incurred
  • Projects which promote particular religious beliefs
  • Recurring costs
Specific requirements apply to the following types of application:

LAND AND BUILDINGS

  • If applying for a seafarers’ centre, at least 50% of the anticipated visitors should be seafarers
  • You must consider whether the seafarers needs could be better dealt with by provision of a port chaplain or welfare worker rather than a building
  • If you already have a seafarers’ club, this is not in itself evidence of a continuing need for one
  • If the property ceases to be a seafarer centre within 15 years (or other period agreed with the Trust) then the Grant must be repaid to the Trust pro rata
  • If the centre is on leasehold land you must provide a guarantee from the landlord that the centre will be used as a seafarers’ centre for at least 15 years

VEHICLES

  • You must provide evidence that vehicles will be well used, properly maintained and insured
  • The Trust will not pay to replace lost, damaged or stolen vehicles
  • If applying for a replacement vehicle, the old vehicle must be at least 5 years old or have done at least 200,000km, (120,000 miles)
  • Applicants must give due consideration to alternative transport options eg. a smaller van or larger bus may be more efficient in some circumstances than a fleet of minivans

START-UP FUNDS

Funds can be provided to get a good project off the ground.  These need to meet the following criteria:

  • Trust funding lasts for a limited period – typically 2 to 3 years
  • The project must be financially self-sustaining after the Trust funding period finishes
  • The project must be unique (pioneer project) or the project brings experience and benefit to other maritime welfare agencies

HOW MUCH CAN I APPLY FOR?

  • You can apply for any amount from £500 upwards. The average size of grant is around £40,000.  However the amount applied for must be realistic considering the size of your organisation and volume of the operation.
  • The Trust will take into account your financial position when assessing the extent to which it can contribute to capital costs and/or cover ongoing running costs.
  • We will assess your ability to manage the funds requested.  To do this we may request further information from your head office, endorsing trade union or other appropriate third party.
  • The greater the amount applied for, the more supporting documentation and checks are required.
  • The Trust will normally only provide one grant towards the capital costs of a project.  Applicants should ensure that the full costs are established before making an application
  • Grants are made for specific items.  There should be no unauthorised changes made to the allocation of funds

HOW LONG DOES THE PROCESS TAKE?


  • Applications up to £75,000 require a minimum of two months but may take up to 6 months
  • Applications over £75,000 require a minimum of 3 months but may take up to 12 months.

WHAT DO I HAVE TO DO?

  • First complete this application form as carefully and completely as you can
  • Be careful to ensure that we can clearly read your writing
  • Answer all the questions – if you cannot then please explain why.
  • Ensure that you send the form to your head office and obtain their support
  • Discuss the application with your ITF affiliate and obtain their endorsement
  • Consult with your port welfare committee or similar
  • If you do not have the administrative ability to process a full application, contact the Trust itself for help

WHAT HAPPENS NEXT?

  • A representative of the ITF affiliated Union may contact you to arrange a visit or discuss your application
  • The Trust will contact you as soon as possible to inform you of the decision on your application
  • If successful, we will send you a letter explaining the terms and conditions of the Grant and what you need to do next
  • Your Head Office will be asked to sign the terms and conditions and return them to us with written acceptance of the offer and bank payment details
  • If the grant is for more than £75,000 it may be paid in instalments, if so, you will then need to draw up a payment plan

WHO MAKES THE DECISION?

  • Although the views of the ITF affiliate and other third parties may be taken into consideration, only the Trustees can make decisions on grants

OTHER INFORMATION

  • The Trust actively encourages the formation of port welfare committees or other demonstration of coordination between port users
  • The Trust aims to benefit the maximum number of seafarers when assessing projects
  • The Trust supports ship visiting as the primary method of promoting services to seafarers
  • Current surveys on seafarers needs demonstrate that their priorities are communication and transport
  • Further information on the Trust is available from ITF Seafarers’ Trust, 49-60 Borough Road, London SE1 1DR; tel + 44 207 403 2733; e-mail trust@itf.org.uk, and on our website at www.itfglobal.org/trust

Next Step: Download Application form and Survey >>




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Copyright © 2012 ITF
ITF House, 49-60 Borough Road, London SE1 1DR  |  +44 20 7403 2733   |  mail@itf.org.uk
Copyright © 2012 ITF
ITF House, 49-60 Borough Road, London SE1 1DR  |  +44 20 7403 2733   |  mail@itf.org.uk