The ITF Seafarers' Trust Grant Application Form Guidelines
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Please read these guidelines before completing the application form.
WHO CAN APPLY?
- Any group, organisation, church, independent mission or trade union interested in welfare work for seafarers in any part of the world.
- It is NOT normal policy to make grants to individual seafarers or their dependants although the Trust has awarded humanitarian aid under exceptional circumstances. Nonetheless the applicant must always be an organisation and not an individual. Application forms submitted by individuals will not be considered.
Your organisation must:
- Have a proven record of dealing with seafarers welfare
- Demonstrate a thorough knowledge of the facilities already in the port which are available for the seafarers
- Have a constitution or a set of rules defining the aims and operational procedures of your organisation
- Have a bank account in the name of the organisation
- Be able to demonstrate that your project is sustainable
- Be able to demonstrate that the project will benefit seafarers’ moral, physical and spiritual welfare irrespective of nationality, creed, race, language, sex or rank.
HOW DO WE CHECK YOUR ELIGIBILITY?
- You will be asked to complete an eligibility test before commencing the online application
- We will check that the objectives and daily operation of your organisation are in compliance with the Trust Deed
- You will be asked to provide a copy of your constitution or set of rules describing the objectives of your organisation and how it is managed
- We will actively scrutinise your welfare work in order to ensure that you do not have a primarily commercial or profitable approach in your activities
WHAT TYPE OF GRANTS ARE AVAILABLE?
Typically, grants are available for:
- Training and education
- Capital costs (buildings, vehicles etc.)
- Feasibility studies
- Start-up projects
Applications for the following are not likely to be supported:
- Maintenance of buildings and vehicles
- Wages and other personnel costs
- Retrospective funding for completed projects
- Deficits which have already been incurred
- Projects which promote particular religious beliefs
- Recurring costs
Specific requirements apply to the following types of application:
LAND AND BUILDINGS
- If applying for a seafarers’ centre, at least 50% of the anticipated visitors should be seafarers
- You must consider whether the seafarers needs could be better dealt with by provision of a port chaplain or welfare worker rather than a building
- If you already have a seafarers’ club, this is not in itself evidence of a continuing need for one
- If the property ceases to be a seafarer centre within 15 years (or other period agreed with the Trust) then the Grant must be repaid to the Trust pro rata
- If the centre is on leasehold land you must provide a guarantee from the landlord that the centre will be used as a seafarers’ centre for at least 15 years
- You must provide evidence that vehicles will be well used, properly insured and maintained
- The Trust will not pay to replace lost, damaged or stolen vehicles
- If applying for a replacement vehicle, the old vehicle must be at least 5 years old or have done at least 200,000km, (120,000 miles)
- Applicants must give due consideration to alternative transport options eg. a smaller van or larger bus may be more efficient in some circumstances than a fleet of minivans
- If you already have a vehicle but need to replace it or you see the need of operating another one, you will need to complete our bus log for 2 months and then send to the Trust. You can find the Bus Log form below.
HOW MUCH CAN I APPLY FOR?
- You can apply for any amount from £500 upwards. However the amount applied for must be realistic considering the size of your organisation and volume of the operation.
- The Trust will take into account your financial position when assessing the extent to which it can contribute to capital costs and/or cover on-going running costs.
- We will assess your ability to manage the funds requested. To do this we may request further information from your head office, endorsing trade union or other appropriate third party.
- The greater the amount applied for, the more supporting documentation and checks are required.
- The Trust will normally only provide one grant towards the capital costs of a project. Applicants should ensure that the full costs are established before making an application
- Grants are made for specific items. There should be no unauthorised changes made to the allocation of funds
HOW LONG DOES THE PROCESS TAKE?
- Applications up to £75,000 (small grant) require a minimum of two months but may take up to 6 months
- Applications over £75,000 (large grant) require a minimum of 3 months but may take up to 12 months.
WHAT DO I HAVE TO DO?
- Consult with your port welfare committee or similar where such committees exist.
- Discuss the application with your ITF affiliate and obtain their endorsement
- Discuss the application with your head office and obtain their support where applicable
- Download the Declaration (see at the bottom) and once signed upload it on the attachment section of the online application.
- You can download the PDF of our grant application’s questions and requirements to be provided in the online form (see at the bottom). This file is just for your reference to give you an idea of the information and documents required. The only way to apply for a grant is by completing the online application form.
- Follow the link to the online application form you can find at the bottom of the page
- Register, if you are a new user, or login with your email and password if you have applied to us online before.
- Complete the eligibility test
- If your organisation is eligible to apply, complete the online application form as carefully and completely as you can. You can stop any time, save it and access it later.
- Answer all the applicable questions
- Attach all the documents required
- If you do not have the administrative ability to process a full application, contact the Trust for assistance on firstname.lastname@example.org
WHAT HAPPENS NEXT?
- You will receive an acknowledgement email address to inform you that we have received your application
- Your application will be assessed and you might be asked additional question by the Trust’s staff
- The Trust will contact you as soon as possible to inform you of the outcome of your application
- If successful, we will send you a letter explaining the terms and conditions of the Grant and what you need to do next
- Where applicable, your Head Office will be asked to sign the terms and conditions and return them to us with written acceptance of the grant offered.
- Depending on your project, the grant may be paid in instalments, if so, you will then need to draw up a payment plan in conjunction with the Trust.
WHO MAKES THE DECISION?
- Although the views of the ITF affiliate and other third parties may be taken into consideration, only the Trustees can make decisions on grants
- The Trust actively encourages the formation of port welfare committees and cooperation between welfare providers in ports
- The Trust aims to benefit as many seafarers as possible when assessing projects
- The Trust supports ship visiting as the primary method of promoting services to seafarers
- Current surveys on seafarers needs demonstrate that their priorities are communication and transport
- Further information on the Trust is available from ITF Seafarers’ Trust, 49-60 Borough Road, London SE1 1DR; tel + 44 207 403 2733; e-mail email@example.com
Download the bus log (PDF file)
Download the Declaration (PDF file)
Download the list of questions (PDF File)